STATE OF NEW YORK 
                          EXECUTIVE DEPARTMENT 
                          OFFICE OF GENERAL SERVICES 
           
           
                                             New York State Contract #        See Award Document 
                                                                             (for State use only) 
           
           
                    CONTRACT TEMPLATE 
           
                   CENTRALIZED CONTRACT FOR THE ACQUISITION OF 
                                                           
                           Light Duty Vehicles (Statewide) 
                                                           
                                                           
                                                           
                                                  BETWEEN 
                                                           
                 THE NEW YORK STATE OFFICE OF GENERAL SERVICES 
                                                      AND 
                                    CONTRACTOR NAME 
                              (See Award document for Contractors) 
                                      
          Award 22898 Contract Template (revised 11/14/2017) 
       GROUP 40451 –Light Duty Vehicles (Statewide)                       PAGE 2 
       THIS AGREEMENT (hereinafter the “Contract” or the “Agreement”) is made by and between the People 
       of the State of New York, acting by and through the Commissioner of the New York State Office of General 
       Services (“OGS”), acting pursuant to authority granted under State Finance Law §163, whose office is on 
       the 41st Floor, Tower Building, Governor Nelson A. Rockefeller Empire State Plaza, Albany, New York 
       12242  (hereinafter  “OGS”  or  “State”),  and  _________________________________________ 
       _______________________________(herein after “Contractor”) with offices at ____________________ 
       ____________________________________________________________________________________.   
       OGS and the Contractor are collectively referred to herein as “the Parties.” 
        
                                     WITNESSETH: 
                                            
        
       WHEREAS, OGS issued a solicitation referenced as Solicitation #22898, for Light Duty Vehicles 
       (Statewide), which was advertised in the September 25, 2014 edition of the New York State Contract 
       Reporter as required by the New York State Economic Development Law. 
        
       WHEREAS, the solicitation was for a backdrop contract for a Bidder’s complete or partial Product Line, 
       as specified by the Bidder, with Product acquisition via an Authorized User competitive Mini-Bid process. 
        
       WHEREAS, the State has determined the Contractor submitted a responsive proposal, and is willing to 
       provide the OEM Product Line at the minimum discounts set forth in the Contract.  
        
       NOW THEREFORE, in consideration of the terms hereinafter mentioned and also the mutual covenants 
       and obligations moving to each Party hereto from the other, the Parties hereby agree as follows: 
                                                     
       Award 22898 Contract Template (revised 11/14/2017) 
               GROUP 40451 –Light Duty Vehicles (Statewide)                                                                                              PAGE 3 
               TABLE OF CONTENTS 
               SECTION I:  SCOPE AND GENERAL INFORMATION .............................................................................................. 5 
                  I.1       SCOPE ......................................................................................................................................................... 5 
                  I.2       DEFINITIONS ............................................................................................................................................... 5 
               SECTION II: GENERAL TERMS AND CONDITIONS ................................................................................................. 8 
                  II.1      APPENDIX A ................................................................................................................................................ 8 
                  II.2      APPENDIX B ................................................................................................................................................ 8 
                  II.3      APPENDIX C ................................................................................................................................................ 8 
                  II.4      INTENTIONALLY OMITTED ........................................................................................................................ 8 
                  II.5      CONFLICT OF TERMS ................................................................................................................................ 8 
                  II.6      MERCURY ADDED CONSUMER PRODUCTS .......................................................................................... 8 
                  II.7      ENVIRONMENTAL ATTRIBUTES AND NYS EXECUTIVE ORDER NO. 4 ................................................ 8 
                  II.8      USE OF RECYCLED OR REMANUFACTURED MATERIALS ................................................................... 8 
                  II.9      DEALER CERTIFICATION ........................................................................................................................... 9 
                  II.10     INSURANCE REQUIREMENTS .................................................................................................................. 9 
                  II.11     NEW YORK STATE VENDOR RESPONSIBILITY ...................................................................................... 9 
                  II.12      PROCUREMENT METHOD ........................................................................................................................ 9 
                  II.13     PURCHASE ORDERS AND INVOICING ................................................................................................... 13 
                  II.14     CONTRACT PAYMENTS ........................................................................................................................... 13 
                  II.15     MSRP VERIFICATION ............................................................................................................................... 14 
                  II.16     “OGS OR LESS” GUIDELINES APPLY ..................................................................................................... 14 
                  II.17     REPORT OF CONTRACT USAGE ............................................................................................................ 14 
                  II.18     NON-STATE AGENCIES PARTICIPATION............................................................................................... 14 
                  II.19     CONTRACT PERIOD AND RENEWALS ................................................................................................... 14 
                  II.20     POOR PERFORMANCE ............................................................................................................................ 15 
                  II.21     CONTRACT ADVERTISING ...................................................................................................................... 15 
                  II.22     OVERLAPPING CONTRACT ITEMS ......................................................................................................... 15 
                  II.23     CONTRACTOR REQUIREMENTS AND PROCEDURES FOR EQUAL EMPLOYMENT AND BUSINESS 
                  PARTICIPATION OPPORTUNITIES FOR MINORITY GROUP MEMBERS AND NEW YORK STATE CERTIFIED 
                  MINORITY- AND WOMEN-OWNED BUSINESS ENTERPRISES ......................................................................... 15 
                  II.24     CENTRALIZED CONTRACT MODIFICATIONS ........................................................................................ 18 
                  II.25     EXTENSION OF USE................................................................................................................................. 18 
                  II.26     SUSPENSION OF CONTRACT ................................................................................................................. 19 
                  II.27     PERFORMANCE AND BID BONDS .......................................................................................................... 19 
                  II.28     WEB ACCESSABILITY .............................................................................................................................. 19 
                  II.29     ADDITIONAL REQUIREMENTS ................................................................................................................ 19 
                  II.30     AMENDMENTS TO APPENDIX B ............................................................................................................. 19 
               SECTION III.  SPECIAL TERMS AND CONDITIONS ............................................................................................... 20 
                  III.1     VEHICLE REQUIREMENTS ...................................................................................................................... 20 
                  III.2     VEHICLE PRICE ........................................................................................................................................ 21 
               Award 22898 Contract Template (revised 11/14/2017) 
                GROUP 40451 –Light Duty Vehicles (Statewide)                                                                                                        PAGE 4 
                   III.3      DELIVERY .................................................................................................................................................. 22 
                   III.4      SERVICE .................................................................................................................................................... 26 
                   III.5      GENERAL WARRANTY REQUIREMENTS ............................................................................................... 27 
                   III.6      SERVICE/TECHNICAL BULLETINS AND RECALLS ................................................................................ 27 
                SECTION IV.  GENERAL PROVISIONS ................................................................................................................... 27 
                   IV.1       CAPTIONS ................................................................................................................................................. 27 
                   IV.2       SEVERABILITY .......................................................................................................................................... 28 
                   IV.3       COUNTERPARTS ...................................................................................................................................... 28 
                   IV.4       NOTICES .................................................................................................................................................... 28 
                   IV.5       ENTIRE AGREEMENT ............................................................................................................................... 28 
                 
                APPENDICES 
                   APPENDIX A: Standard Clauses for New York State Contracts (January 2014) 
                   APPENDIX B: General Specifications (July 2014) 
                   APPENDIX C: Light Duty Vehicles Documents: 
                       Number 1: Contractor Information 
                       Number 2: Report of Contract Usage 
                       Number 3: Insurance Requirements 
                       Number 4: Contract Modification Procedures 
                       Number 5: Vehicle Marketplace Forms 
                Award 22898 Contract Template (revised 11/14/2017)