Sheet 1: Project Plan Template

	
	
	
	
	

		
Project Plan Template
		
	

		
Instructions
Below is a template that can be used to draft your high level project plan. Descriptions of how to fill in each category can be found below the table.
Note: You are encouraged to include additional activities by inserting new rows in the table.
		
	

		
ID#
		
Task (Specify Deliverables & Milestones)
		
Duration (Work Effort)
		
Resources (People, Equipment, etc.)
	
	

		
1.0
		
Phase 1
		
<insert phase duration>
		


	
	

		
1.1
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
1.2
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
1.3
		
<specify deliverables and milestones>
		
<insert milestone date>
		
<insert # and type of resources>
	
	

		


		


		


		


	
	

		
2.0
		
Phase 2
		
<insert phase duration>
		


	
	

		
2.1
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
2.2
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
2.3
		
<specify deliverables and milestones>
		
<insert milestone date>
		
<insert # and type of resources>
	
	

		


		


		


		


	
	

		
3.0
		
Phase 3
		
<insert phase duration>
		


	
	

		
3.1
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
3.2
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
3.3
		
<specify deliverables and milestones>
		
<insert milestone date>
		
<insert # and type of resources>
	
	

		


		


		


		


	
	

		
4.0
		
Phase 4
		
<insert phase duration>
		


	
	

		
4.1
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
4.2
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
4.3
		
<specify deliverables and milestones>
		
<insert milestone date>
		
<insert # and type of resources>
	
	

		


		


		


		


	
	

		
5.0
		
Phase 5
		
<insert phase duration>
		


	
	

		
5.1
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
5.2
		
<insert high level activities>
		
<insert duration>
		
<insert # and type of resources>
	
	

		
5.3
		
<specify deliverables and milestones>
		
<insert milestone date>
		
<insert # and type of resources>
	
	

		


		


		


		


	
	

		
Guide for Creating Project Plan

Task
- Each phase should achieve a specific deliverable (tangible output) or milestone that progresses the overall project
- Work back from these deliverables and milestones to identify high-level activities that will serve as your roadmap (or plan) to achieve them
- Plans are usually divided into phases that assist in categorizing and organizing project activities, deliverables and milestones

Duration / Work Effort
- The total (estimated) time it takes to complete each task measured in days, weeks or months
- Milestones are given a duration of '0' because they signify an important point in the schedule, typically the start and finish of a phase; they are used to more accurately estimate the time it will take to complete the project

Resources
- An estimate of the number and the type of resources that will be required to execute an individual task
		



Sheet 2: Example A - Digital Content Pro

	
	
	
	
	

		
Digital Content Project - Create a New Online Course (Example)
		
	

		
Note
Below is an example of a high level project plan for creating a new online course. This is strictly meant to be used as a guide when developing your own project plan using the template provided.
		
	

		
ID#
		
Project Plan (Specify Deliverables & Milestones)
		
Duration (Work Effort)
		
Resources (People, Equipment, etc.)
	
	

		
1.0
		
Phase 1 (e.g. Design)
		
~9 weeks
		


	
	

		
1.1
		
Identify requirements for new course outline (including, course curriculum and modules)
		
3 weeks
		
2 subject matter experts
1 learner
	
	

		
1.2
		
Define learning objectives and determine course outcomes to ensure alignment with program framework
		
1 week
		
2 subject matter experts
	
	

		
1.3
		
Determine sustainability plan for maintaining upkeep of course curriculum and learning objectives
		
1 week
		
2 subject matter experts
1 learner
	
	

		
1.4
		
Identify technical requirements for building and supporting virtual course outline 
		
2 weeks
		
1 technical FTE
	
	

		
1.5
		
Document business and technical requirements for collaborating with institutional partners
		
2 weeks
		
3 subject matter experts
1 technical FTE
	
	

		
1.6
		
Design of new course outline approved
		
0 days
		
1 subject matter expert
	
	

		


		


		


		


	
	

		
2.0
		
Phase (e.g. Develop)
		
~13 weeks
		


	
	

		
2.1
		
Document course outline and create course content
		
4 weeks
		
2 subject matter experts
1 learner
	
	

		
2.2
		
Develop ancillary resources and assessment criteria for new course (e.g. assignments, test bank, case studies, etc.)
		
2 weeks
		
2 subject matter experts
1 learner
	
	

		
2.3
		
Build online module and relevant course content and resources
		
2 weeks
		
2 subject matter experts
1 learner
	
	

		
2.4
		
Integrate learning experience and online modules with institutional partner
		
2 weeks
		
3 subject matter experts
1 technical FTE
	
	

		
2.5
		
Test stability, design and overall user experience of online course
		
3 weeks
		
2 subject matter experts
1 learner
	
	

		
2.6
		
Online course developed successfully
		
0 days
		
1 subject matter expert
	
	

		


		


		


		


	
	

		
3.0
		
Phase 3 (e.g. Delivery)
		
~2.5 weeks
		


	
	

		
3.1
		
Deploy online module and upload relevant course content and resources
		
2 days
		
3 subject matter experts
1 learner
2 technical FTEs
	
	

		
3.2
		
Pilot / validate online course functionality and stability of online platform
		
2 weeks
		
3 subject matter experts
1 learner
	
	

		
3.3
		
Online course ready for student registration
		
0 days
		
1 subject matter expert
	
	

		


		


		


		


	
	

		
4.0
		
Phase 4 (e.g. Evaluate)
		
~3 weeks
		


	
	

		
4.1
		
Validate integration with partner institution and overall end user experience
		
1 week
		
3 subject matter experts
1 learner
	
	

		
4.2
		
Document lessons learned from project
		
1 week
		
3 subject matter experts
1 learner
	
	

		
4.3
		
Formalize process for tracking and reporting sustainability of new course
		
1 week
		
3 subject matter experts
1 learner
	
	

		
4.4
		
Submit final evaluation report
		
0 days
		
1 subject matter expert
	
	

		


		


		


		


	
	

		
5.0
		
Phase 5 (e.g. Upload)
		
~0.5 weeks
		


	
	

		
5.1
		
Upload all deliverables on eCampusOntario repository
		
2 days
		
1 subject matter expert
1 learner
	
	

		
5.2
		
All deliverables uploaded and/or archived
		
0 days
		
1 subject matter expert