Travel Department
               Maricarmen Ramirez- Accounting Group Supervisor X 4609
               Patricia Jackson – Accounting Specialist X 4628
               Vanessa Limon – Accounting Assistant – Travel Authorizations 
                 X4618
               Brenda Del Toro Aleman – Accounting Assistant – Travel 
                 vouchers, mileage encumbrances X4656
               Travel webpage: https://
                 finance.southtexascollege.edu/businessoffice/travel.html
         International Travel – Study 
         Abroad and Professional 
         Development
         Start Planning Your Study Abroad or Professional Development Program - 
            https://www.southtexascollege.edu/study-abroad/
         Planning processes begins at the department level at least 1 ½ years prior to
         travel.  After the study abroad or professional development program has 
         been approved a pre-authorization travel packet is completed.  
          Business Office Travel Process:
         •   Faculty Study Abroad Coordinator submits the pre-authorization 
             travel packet to the Business Office
         •   Business Office submits the packet to Travel Committee for 
             preliminary approval
          International Travel – Study 
          Abroad and Professional 
          Development (continued)
              •  International Travel Committee submits 
                 recommendation
              •  Packet is returned to the Faculty Study Abroad 
                 Coordinator
              Faculty Study Abroad Coordinator Process:
              •  Students recruited
              •  Program meets enrollment requirement
              •  Complete BO-0600 Travel Authorization for approval 
                 by Division VP
              •  Submits approved BO-0600 to Business Office
              •  Business Office prepares Travel Committee 
                 recommendation memo and submits packet to Dr. 
                 Reed’s office for Final approval
           International Travel – Study 
           Abroad and Professional 
           Development (continued)
              •  If approved by Dr. Reed, form BO-0600 and supporting 
                    document packet is returned to the Business Office
              •  Business Office e-mails the approved travel documents to the 
                  Faculty Study Abroad Coordinator
              •  The Purchasing Office completes the flight reservations 
                 through travel agency. 
              •  Business Office processes all other vendor payments (hotel, 
                 registration, etc.) and employee advances including per diem 
                 prior to travel dates
              •  Upon return, traveler submits an approved Travel Voucher 
                 with itemized receipts (include conversion rates), and cashier 
                 receipt for any left over monies deposited.
                     International Travel - 
                     Conferences
           International Travel requires Travel Committee review and Dr. Reed 
               approval.
                          Exceptions: Mexico, Canada, U.S. Possessions
           •   Travel Authorization
                 •   Requires Approval from Supervisor, Dean, Division VP
                 •   Requires BO-1100 International Travel Justification Form
                 •   Travel Abroad Acknowledgement Form
                 •   Conference Agenda and Registration information
                 •   Flight quote
                 •   Lodging reservation and W-8 form for hotel
            •  Complete Travel Authorization is Submitted to Business Office
            •  Business Office submits travel packet to Travel Committee for 
               recommendation
            •  After recommendation, the Business Office prepares Travel Committee 
               memo and submits it along with the Travel Authorization packet to Dr. 
               Reed’s Office