ACCESS CONTROL, SECURITY 
        AND SAFETY
      SECURITY CONCERNING THE 
      MANAGEMENT ASSISTANT’S 
         WORKSATION
        5.   SECURITY CONCERNING THE MANAGEMENT   
                     ASSISTANT’S WORKSATION
     5.1   DEALING WITH CONFIDENTIAL INFORMATION AND THE 
           HANDLING OF MONEY
     5.2   TEMPORARY ABSENCE FROM THE WORKSTATION AND 
        SENSITIVE INFORMATION AND DOCUMNETS
     5.3   DESIGNATED PERSONNEL DEAL WITH SENSITIVE 
        INFORMATION
     5.4   SAFE-KEEPING OF SENSITIVE DOCUMENTS, ELECTRONIC 
           DATA AND MONEY AFTER HOURS
   5.1  DEALING WITH CONFIDENTIAL 
   INFORMATION  AND THE HANDLING OF MONEY:
    HANDLING CONFIDENTIAL INFORMATION:
    • don’t let original doc or printouts lie around, lock them in their folders
    • shred documents not in use.
    • Only recycle shredded documents instead of originals printouts, even if they are faulty or 
     outdated.
    • Manage keys and don’t leave it at the workstation.
    • Only you and the senior should have keys and a spare key be kept off-site in another secure 
     location.
    • Separate confidential documents from other business documents.
    • Follow company procedures  about accessing confidential information.
    • Keep a log of people having access to information in locked cabinets, listing their names, time 
     and reason for access.
    • Place documents face down on work surface
    • print entire doc at end and not in stages
    • don’t send doc to photocopier unless doc are to be released using a password
    • Don’t leave originals in the copier.
    5.1DEALING WITH CONFIDENTIAL INFORMATION AND 
    THE HANDLING OF MONEY:
    DEALING WITH MONEY:
    • don’t use money in the open/ in front of people, behind doors
    • not handle alone, another to help count and co-sign
    • not keep large amount of cash, deposit daily and on different times.
    • Keep tight control of keys to the safe, cash box or drawer. Don’t let it out of your 
     sight or trust anyone with it.
    • If money entrusted to you get lost or stolen, you are accountable.
    • Don’t leave money in the office overnight because it can get stolen.
    • Don’t stay at work after hours with money still in the office as this may increase the 
     risk of an armed robbery.
    • not use transparent cash boxes to transport or store
    • have unobtrusive security support when deposit large amount of money
    • install alarm where handle money
    • Signed, dated and attached to petty cash voucher
     5.2     TEMPORARY ABSENCE FROM THE WORKSTATION AND 
         SENSITIVE INFORMATION AND DOCUMNETS
                               DEFINITION:
        A temporary absence from the workstation refers to 
        an absence ranging from a few hours to a day.