Workforce Administration
        Scenario Overview
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                              Administering 
                              People 
                              Master Data
           Maintaining        Managing           Administering 
           HR                 Personnel           Personnel 
           Structures         Events             File
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       Scenario                          Scenario Description                                                                                            Legend                           Close Legend
       Explorer                          The Workforce Administration business scenario is designed to efficiently manage and execute all employee-related tasks. Depending 
                                         on the solution scope you require, there are two approaches to deal with personnel data:                            Process mainly driven by the user
              Scenario/Processes            People Master Data Management is the lean way to administer basic master data for your employees and service agents. These 
                                                                                                                                                             Process mainly driven by the system
                                               personnel can be staffed to projects and record their working times using Employee Self-Services.
                                                                                                                                                             Manual process not supported by the 
              Business Value                                                                                                                                system
                                               Personnel Administration enables you to maintain the full set of employee- and employment-related data according to country-
                                               specific regulations. You can manage personnel events such as hiring employees, transferring them within your company or 
                                                                                                                                                             Process that communicates with third-
              Scenario Flow                    terminating relationships with  employees. You can access Personnel Files to administer personal and organizational employee data, 
                                                                                                                                                             party software (mouse-over for details)
                                               as well as data related to the employment. 
                                                                                                                                                             Process with relevance to Financials
              Further Information
                                         The following business roles are involved in this scenario:                                                         Related scenario
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                                                   HR 
                                                   Administrator             Employee                Line Manager                                           <e>    
       ©©  2013 SAP AG. All rights reserved.
      Workforce Administration
      Process Details: Maintaining HR Structures
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                            Administering 
                            People 
                            Master Data
          Maintaining 
                     X
          HR 
          Structures
            Maintain HR     Managing      Administering 
            structures      Personnel      Personnel 
                            Events        File
                     i
      Scenario                  Process Description                                                                   Further Information
      Explorer                  The Maintaining HR Structures business process enables you to administer the operational 
                                and organizational structure of your company. This structure determines the reporting lines        Performed by
                                and is used to identify the responsible line managers, for example, for approval processes.        HR Administrator
           Scenario/Processes   Additionally, you can set up a job catalog describing the potential roles of your employees 
                                and also maintain business residence data.
           Business Value
                                                                                                                                   In the Work Center
                                                                                                                                   Organizational Management
           Scenario Flow
           Further Information
     ©©  2013 SAP AG. All rights reserved.
        Workforce Administration
        Process Details: Managing Personnel Events
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                              Administering 
                              People 
                              Master Data
                              Managing Personnel Events – Hire Employee                      X
           Maintaining         Enter            Maintain         Attach           Maintain user       Administering 
           HR                  personal         employment       documents        and                  Personnel 
           Structures          information      data                              authorizations      File
                                          i                i                i                  i
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       Scenario                         Process Description                                                                                            Further Information
       Explorer                          The Managing Personnel Events business process enables you to manage personnel 
                                         events such as hiring employees transferring them within your company or terminating                                           Performed by
                                         relationships with  employees. The entire history of an employee’s personnel events is                                         HR Administrator
              Scenario/Processes         available in the personnel file.
              Business Value
                                                                                                                                                                        In the Work Center
                                                                                                                                                                        Organizational Management
              Scenario Flow
              Further Information
       ©©  2013 SAP AG. All rights reserved.
        Workforce Administration
        Process Details: Managing Personnel Events
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                              Administering 
                              People 
                              Master Data
                              Managing Personnel Events – Hire Employee                      X
           Maintaining         Enter            Maintain         Attach           Maintain user       Administering 
           HR                  personal         employment       documents        and                  Personnel 
           Structures          information      data                              authorizations      File
                                          i                i                i                  i
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                             i   Hiring Service Agent as Employee 
                             i   Rehiring Employee 
                             i   Terminating Relationship with Employee
                             i   Transferring Employee                                    
       Scenario                         Process Description                                                                                            Further Information
       Explorer                          The Managing Personnel Events business process enables you to manage personnel 
                                         events such as hiring employees transferring them within your company or terminating                                           Performed by
                                         relationships with  employees. The entire history of an employee’s personnel events is                                         HR Administrator
              Scenario/Processes         available in the personnel file.
              Business Value
                                                                                                                                                                        In the Work Center
                                                                                                                                                                        Organizational Management
              Scenario Flow
              Further Information
       ©©  2013 SAP AG. All rights reserved.
        Workforce Administration
        Process Details: Administering Personnel File
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                              Administering 
                              People 
                              Master Data
                                                 Administering Personnel File
                                                                                    X
            Maintaining       Managing            Administer           Maintain 
            HR                Personnel           Personnel File       employee data 
            Structures        Events              centrally            de-centrally
                                                                i                   i
       Scenario                          Process Description                                                                                            Further Information
       Explorer                          The Administering Personnel File business process enables you to centrally maintain 
                                         employee- and employment-related data according to country-specific regulations in an                                            Performed by
                                         employee’s personnel file. Employee data such as private contact data, biographical data or                                      HR Administrator, Employee, 
              Scenario/Processes         payment information can also be maintained de-centrally by the employee or line manager                                          Line Manager
                                         using Employee Self-Services and Employee Self-Services on Behalf, respectively. 
                                                                                                                                                                          In the Work Centers
              Business Value                                                                                                                                              Personnel Administration
                                                                                                                                                                          Home : Employee Self-Services
                                                                                                                                                                          Managing My Area:
              Scenario Flow                                                                                                                                               Employee Self-Services on 
                                                                                                                                                                          Behalf
              Further Information
       ©©  2013 SAP AG. All rights reserved.