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State of Indiana RFS 18-001
ILEARN and IREAD-3 Student Assessments
Attachment G - Question and Answer Response Template
Respondent Name: State of Indiana
Questio RFP Section Page Topic Specific Question/Inquiry
n No.
1 RFS Section 1: General Information and Requested Products o - Incumbent When does the contract with Pearson expire?
2 RFS Section 1: General Information and Requested Products o - Budget What is the estimated cost of this project?
Please explain what is desired in the technical proposal
3 RFS Section 1: General Information and Requested Products o 10 1.13 Site visits regarding site visits, per the following instructions in this
section: "Site visits, if required will be discussed in the
technical proposal."
Regarding supporting material included as an appendix, would
4 RFS Section 2: Proposal Preparation Instructions 21 2.4 Technical Proposal this material be included in the page limit referenced in section
2.1, which refers to attachments but not appendices?
Please explain what a "Cost Proposal item" refers to, in relation
to the two-page limit per item on Cost Proposal Narratives.
5 RFS Section 2: Proposal Preparation Instructions 21 2.5 Cost Proposal Does each "item" need to be addressed and does the two page
limit apply to the entire Cost Proposal Narrative or to each item
described?
Do members of the proposal evaluation team have access to
3.1 Proposal Evaluation Respondents' Cost Proposals and MBE/WBE Commitment
6 RFS Section 3: Proposal Evaluation Criteria 23 Procedure information during scoring under Criteria 1 and 2? Are points
for Criteria 3, 4, and 5 determined and assigned independently
from those assigned to Criteria 1 and 2?
RFS section 1.4 Summary Scope of Work indicates that "a
vendor" will be selected to deploy IREAD-3 and develop and
implement ILEARN. However, the Cost Proposal Template
suggests that something other than an "all or none" award
7 Attachment D: Cost Proposal Template Multi-component award could be made (i.e. one component or the other) by encouraging
savings through a "multi-component award proposal". Is the
IDOA and/or IDOE considering awarding components
separately and if so should pricing be provided as if each
component were a standalone, with efficiencies for a multi-
component award?
8 RFS Section 1: General Information and Requested Products o 8 Submission format Would IDOA be willing to accept proposals on thumb drives
instead of CD-ROM?
9 Attachment H: Scope of Work document 5 (3c) Program Manager and Is it required or preferred that the proposed Program Manager
Project Management Team have a PMP certification?
10 Attachment F: Technical Proposal Template 83 Teacher involvement Is the vendor required to compensate IN teachers for scoring?
Will IDOE provide lists of teachers by grade and content to
11 Attachment F: Technical Proposal Template 83 Teacher recruitment assist with recruiting? Does teacher recruitment 'go through
IDOE' or does the vendor work directly with the teachers?
State of Indiana RFS 18-001
ILEARN and IREAD-3 Student Assessments
Attachment G - Question and Answer Response Template
Respondent Name: State of Indiana
We understand and support IDOE's desire to include Indiana
educators as much as possible in scoring. Given the need to
balance teacher involvement in scoring with limiting exposure
12 Attachment F: Technical Proposal Template 83 Teacher scoring of items/prompts (e.g., if scoring begins while the test is still
being administered in a teacher's district), is the IDOE open to
the vendor's recommendations around limiting or managing
teacher scoring?
13 Attachment H: Scope of Work document 19 Braille Materials Are Braille materials produced only in UEB contracted?
Is there latitude to allow for equivalent experience with regard
Degree requirements for key to the Master's Degree requirement for content development
14 Attachment H: Scope of Work document 6 staff (3c) staff? An example might be an assessment specialist with 5
years of assessment experience in the associated content area,
including one or more years spent as content lead on a project.
15 Attachment F: Technical Proposal Template 15 Speaking and Listening Items When does IDOE want to begin the assessment of Speaking and
(2.20) Listening items?
With regards to the Force Majeure Clause, we presume
16 Attachment B: Cost Proposal Template 7 Professional Services Contractor will not be held responsible for delay or default to
Contract - Pg. 7 - Section 20 the extent caused by the State or third parties contracted by
the State. Is this correct? If this is not correct, please explain.
The RFP states: "Indiana requires the release of a
representative sample of 10 items each year per grade and
content area."
17 Attachment H: Scope of Work document 12 Item Ownership (3h) What is the item release requirements for items coming from a
licensed bank, which has its own set of terms and conditions for
licensed items? Are all open-ended/constructed response items
used each year required to be released?
RFP states: "The test and item specifications should be
designed to reflect a total test time of
under 8 hours across content areas defined below:
Grade 3: ELA and Mathematics
Grade 4: ELA, Mathematics and Science
3g Test Content and Item Grade 5: ELA, Mathematics and Social Studies
18 Attachment H: Scope of Work document 10 Format) Grade 6: ELA, Mathematics and Science
Grade 7: ELA and Mathematics
Grade 8: ELA and Mathematics
ECAs: ELA, Mathematics and Science"
QUESTION: Please clarify, does this apply to operational and
embedded FT?
State of Indiana RFS 18-001
ILEARN and IREAD-3 Student Assessments
Attachment G - Question and Answer Response Template
Respondent Name: State of Indiana
The second paragraph states "The end of course assessments
must be offered two times during the school year, in addition to
a summer window" and "Because state law limits students who
have not passed a portion of the ECAs to a maximum of one
retest each semester, the two test windows must be in different
19 Attachment H: Scope of Work document 2 Licensed content semesters."
Will students needing to pass either the Algebra I ECA or
English 10 ECA be allowed to retest in late Spring as well as
Summer (if they don't pass in the Spring)? If students would be
allowed to retest with the Spring administration, please provide
additional count estimates for Spring 2020.
The paragraph following the bulleted list indicates that "A
proposal must include the licensure or lease of items developed
by the respondent and used by the state for the duration of the
contract."
20 Attachment H: Scope of Work document 3 Retest windows Are only items developed by the respondent eligible for
licensing, or are third-party items not developed by the
respondent also eligible for licensing? In either case, should
costs for the one-year license beyond the end of the contract be
included in the budget for 2019-2020?
Please elaborate on what is desired based on the following,
State-specific results based which appears at the top of this page: "development of systems
21 Attachment H: Scope of Work document 3 on Indiana's representative for reporting state-specific results including equating items
population based on Indiana’s representative population". Does the state
desire that Indiana results be equated to other states? Please
explain.
How does the 8-hour limit apply? Does this refer to the 50th
percentile of actual time students take to complete all tests (i.e.
the 50th percentile of total testing time should not exceed 8
22 Attachment H: Scope of Work document 3 Testing time hours), or to the average amount of time that students at the
50th percentile of performance take to complete all tests? Will
blueprints be revised if these limits prove not to hold true when
the tests go live?
Regarding the statement at the top of the page: "Paper-and-
pencil administrations may also use existing or established
23 Attachment H: Scope of Work document 5 Paper/pencil forms forms that can also be used in breach situations if an online
alternative is not available." Does "existing or established
forms" mean that entire paper/pencil forms could be reused
from year to year?
Will it be sufficient to show that the proposed Program
24 Attachment H: Scope of Work document 5 Program Manager Manager is currently working toward PMP certification, as long
qualifications as sufficient experience at that level of responsibility can also
be demonstrated?
State of Indiana RFS 18-001
ILEARN and IREAD-3 Student Assessments
Attachment G - Question and Answer Response Template
Respondent Name: State of Indiana
What is the scope of the following request: "The Respondent
must provide documentation regarding any missed deadlines,
Missed deadlines, breaches litigation or breaches of contract due to missed deadlines
25 Attachment H: Scope of Work document 8 of contract resulting in compromises of an assessment program." Does this
refer to past issues or only those that occur during the course
of the contract? Does this refer only to other contracts of
similar size and scope for other states?
Please elaborate on what is desired in the reference to sample
items in the following: "All item specifications and a sample of
items must represent both coverage of Indiana Standards (in
26 Attachment H: Scope of Work document 10 Sample items depth and breadth) and be representative of item types to be
used on the summative assessments must be reviewed for
alignment to Indiana Academic Standards." How, where, and
when are these sample items to be provided?
On the previous page, the RFS indicated that items would be
audited by the IDOE, whereas on this page it states that "A
27 Please make a selection 10 Item audits review of the item specifications and audit of items must be
conducted with Indiana educators in advance of the operational
use in 2018-19." Will audits be conducted with both groups?
Several statements under English Language Arts Requirements
and Mathematics Requirements indicated various information
and/or evidence that "should be included" or "should be
28 Attachment H: Scope of Work document 16-18 Proposal contents provided." Is this information required to be included in the
proposal or as part of the item development plan, test
specifications, etc. to be provided as part of the work to be
performed under contract?
Will printed, computer-generated responses inserted as loose-
leaf sheets into test books or answer documents still be allowed
29 Attachment H: Scope of Work document 19 Accommodations for paper-based testing on ILEARN? If so, will the vendor be
responsible for transcribing these responses for scoring as
well? Please also provide estimated quantities.
Item n here suggests that parents or administrators would
rescore student responses based on parent requests. Is this the
30 Attachment H: Scope of Work document 26 Rescores IDOE's intent or is it simply that parents and administrators can
submit rescore requests, with actual rescoring done by the
vendor? If so, please provide anticipated volumes for rescores.
Regarding the statement "Training developed for scoring the
content of the assessment should be developed as non-secure to
31 Attachment H: Scope of Work document 32 Hand scoring training for be made available to all educators in Indiana for transparency
teachers of the scoring process," does this apply to all hand scored items
or only those that teachers score? Does this also then mean
that all teacher-scored items will be released?
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