CWU Clubs & Organization Handbook Index
                        Student Groups                                                              Scheduling
                              -     What it means to be a student group?                                  -     SURC
                              -     Student Group Support Contacts                                        -     Academic
                                               1                                                          -     Housing                                             11
                        Departmental Quick Resource Guide                                           Club Financials (SURC Accounting)
                                                                                                          -     Transaction Window Basics
                                                               2                                          -     Donations and Sponsorships            13
                        Club Registration                                                           Funds Council
                              -     Starting a Club                                                       -     Refer to Funds Council document 
                              -     Basic Requirements
                              -     Tips for Starting a Club                      5                                                                                       14
                        Club Renewal                                                                Club Events
                              -     Officer Transition                                                    -     Pre-Event Planning
                              -     Purpose and Basic Requirements                                        -     Day of Event (Implementation and 
                              -     Tips for Transition                                                         Execution)
                                                                                                7         -     Post Event                                         17
                        Club Specialty Groups                                                       Club Travel
                              -     Becoming an Organization                                              -     Pre-Travel and Requirements
                              -     Becoming a Sport Club                                                 -     Timeline
                                                                                                          -     Situation and Response
                                                                                                          -     Tips for Traveling
                                                                                                8         -     Post Travel                                        21
                        Club Standing                                                               Club Promotion
                              -     Purpose                                                               -     Hype
                              -     Requirements for Good Standing                                        -     Publicity 
                              -     Good vs Bad Standing                                                  -     Presence
                              -     Unrecognized Clubs                           9                        -     Announcements
                        Club Council                                                                Appendix
                              -     Purpose                                                               -     Additional Support Department Info 
                              -     Constitution                                                                and Contacts
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         Student Groups
         What it means to be a Student Group 
         Student Clubs and Organizations are an integral part of the higher education co-curricular 
         experience. These on campus and student-run specialty groups are forces for community 
         involvement, co-curricular and professional development, and fun! The work these student 
         groups do have a strong positive correlation with student retention, resilience, overall wellness 
         and sense of belonging, as well as academic success.
         Student Group Support 
         Support and management of Student Groups is jointly shared by the Office of Student 
         Leadership, Involvement, & Community Engagement(SLICE), The Diversity and Equity Center, 
         Campus Recreation, Westside Student Life, and the Associated Students of Central Washington 
         University (ASCWU). In addition each club and org is supported by faculty/staff advisors. 
         Club & Organization Support Contacts
         Dr. Jenna Hyatt 
         Associated Dean of Student Success and Interim Director of SLICE
         Interim Advisor to the Inter-Club Association 
         Jenna.Hyatt@cwu.edu 509.963.1320
         Justin Santoli
         Program Manager, Diversity and Equity Center 
         Advisor to the Equity and Services Council, and all ESC Organizations  
         Justin.Santoli@cwu.edu   509.963.1651
         Samantha Wary 
         Sport Clubs Coordinator
         Advisor to CWU Sports Clubs
         Samantha.Wary@cwu.edu 509-963-3557
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       Departmental Quick Resource Guide  
       Student Leadership, Involvement, & Community Engagement (SLICE) (SURC 250)
       SLICE connects students with opportunities for leadership development, community 
       engagement volunteer opportunities, and is the office that directly supports the ICA. 
       slice@cwu.edu, 509-963-1850
       https://www.cwu.edu/leadership-engage/
       SURC Accounting (SURC 263)
       SURC Accounting provides accounting/banking services to both Clubs and Organizations on 
       campus, contacting them for help with deposits, withdrawals, and viewing your club’s account 
       balance.
       club_accounting@cwu.edu, 509-963-3034
       https://www.cwu.edu/surc-accounting/
       The Diversity and Equity Center (DEC) (Black Hall 101)
       The DEC directly supports ESC organizations who provide students with experiences and 
       activities focusing on the celebration of cultural groups, inclusivity, social justice, diversity, and 
       equality.
       diversity@cwu.edu, 509-963-2127
       https://www.cwu.edu/diversity/
       Recreation Center
       The Rec Center is the department that houses the Fitness Center, Intramural sports, Outdoor 
       Pursuits & Rentals, and CWU’s Collegiate Sport Clubs.The Collegiate Sport Club Contact is the 
       Sport Club Coordinator Samantha Wary
       Samantha.Wary@cwu.edu  (509) 963-3516
       https://www.cwu.edu/rec/ 
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       Student Union Operations and Scheduling Services (SURC 146)
       The Student Union is a great resource for student groups that would like to host events, reserve 
       space or equipment, or just utilize the central student hub on campus.
       Student Union Operations Scheduling Services can be reached at:
       schedule@cwu.edu, 509-963-3488
       https://www.cwu.edu/student-union/scheduling-services 
       The Publicity Center (SURC 272)
       The Publicity Center offers comprehensive design, marketing/media and consulting services to 
       promote student-focused events, programs, departments and organizations.
       publicity@cwu.edu, 509-963-1677
       https://www.cwu.edu/surc/publicity-center
       Club Registration
       Starting a Club  
       Basic Requirements
         ● You will need a minimum of four members. These initial four members will serve as your
          officers and will most likely be those with the ability to reserve rooms for club activities, 
          as well as having access to your club account. In addition to your four members, you will 
          also need a CWU faculty/staff advisor for your club.
         ● You and your club members will need to create a Club Constitution. A fillable 
          constitution outline is provided in the registration form on Presence for students to go in 
          and change at any time. There will be prompts to assist you with creating your club’s 
          goals, purpose, membership rules, etc.
         ● (Presence) The online Club Registration Form will then need to be filled out:
            o  New Club Registration Form 
         ● Lastly, every member of your club will need to digitally sign off on the Risk Insurance 
          Form. By signing this document you are acknowledging that your participation in Club 
          Activity is subject to a basic level of risk. New members to the club will also need to fill 
          out this form. 
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